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    Home ▸ Digital Platforms & Tools ▸ 15 Best Headless CMS Platforms in 2024

    15 Best Headless CMS Platforms in 2024

    • Jeandré Taylor Jeandré Taylor
    November 16, 2023
    Fact checked by Vahe Arabian
    Vahe Arabian
    Vahe Arabian

    Founder and Editor in Chief of State of Digital Publishing. My vision is to provide digital publishing and media professionals a platform to collaborate and promote their efforts, my passion is to uncover talent and… Read more

    Edited by Andrew Kemp
    Andrew Kemp
    Andrew Kemp

    Andrew joined the State of Digital Publishing team in 2021, bringing with him more than a decade and a half of editorial experience in B2B publishing. His career has spanned the technology, natural resources, financ…Read more

    Best Headless CMS

    Top Picks

    Disclaimer: Our top picks are based on our editors’ independent research, analysis, and/or hands-on testing. Editorial policy

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    Arc XP
    Arc XP
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    Contentful
    Contentful
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    Directus
    Directus
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    dotcms
    dotCMS
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    Ghost
    Ghost
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    Glide
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    Hygraph
    Hygraph
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    Kontent
    Kontent.ai
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    Magnolia
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    Optimizely
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    Quintype
    Quintype
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    Sanity
    Sanity
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    Strapi
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    Wordpress VIP
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    Category Partner

    Glide CMS is an AI-enhanced SaaS headless CMS for publishers, sports, media and entertainment. Glide Nexa is a first party data and entitlements platform.

    Headless content management systems (CMS) have gained popularity in recent years as publishers and brands seek greater operational flexibility.

    The headless CMS software market was valued at $592.43 million in 2022 and is projected to reach $672.09 million by the end of 2023. The market is expected to see a compound annual growth rate (CAGR) of 14.26% through 2030, resulting in a market value of $1.72 billion.

    A headless CMS offers greater speed, security and flexibility across digital channels, compared to its traditional counterparts.

    The headless CMS’ decoupled approach to system architecture — for example, managing content creation and storage while leaning on static site generators (SSGs) to pre-build a site before deployment — results in faster load times and improved security.

    Additionally, the ability to deliver structured content across multiple channels — including websites, newsletters and mobile apps — makes it a powerful option for any publisher looking to scale up its operations.

    Given the headless CMS’s potential for publishers and brands alike, we’ve drawn up a list of the 15 best headless CMS platforms for 2024.

    Headless CMS vs. Traditional CMS: What’s the Difference?

    Headless CMS Vs. Traditional CMS What’s the Difference

    Headless content management system (CMS) users can customize the front-end section of their tech stack, while users of traditional CMSs are tied into a singular presentation method.

    Traditional CMS platforms are sometimes called “monolithic” because they offer all the features needed to produce, manage and present content in a single system. This includes a “what you see is what you get” (WYSIWYG) visual editor that a headless CMS typically lacks.

    Here are some additional differences between traditional and headless CMSs:

    Traditional CMS vs Headless CMS
    Traditional CMS Headless CMS
    Platform independence Backend and frontend are connected. Backend runs independently. Frontend agnostic.
    Security Traditional web servers are easier to hack. Plugins can also increase security threats. Backend issues don’t affect the frontend. Potential issues can arise if content is locked to a SaaS headless CMS.
    Performance Additional plugins could lower page speed because they run extra code when a user visits a page. Headless architectures offer rendering methods like SSR (Server-Side Rendering) and SSG (Static Site Generation) that help improve page performance and loading times.
    Customization Web and application customizations are restricted to the tools and technologies the CMS supports. These technologies (plugins) could cost extra. Developers can communicate with the CMS or integration through APIs and data formats (like JSON), allowing for more customization options without needing to learn new programming languages.
    Supported devices Integrations are limited to what the CMS platform offers. API structure allows developers to use integrations from multiple headless CMSs. Content can also be remodeled for multiple devices, allowing for more integration options.
    Hosting and delivery Users can download and host the CMS on their own server (on-premise) or on a company’s in-house server. Hosting can be in the cloud or self-hosted.
    Costs Fixed price (including hosting). Plugins might cost extra. Expensive due to extra implementation costs (headless infrastructure, developers, separate frontend).
    Implementation and maintenance Tech support is optional. Maintenance handled in-house. Requires a tech team. Maintenance done by the vendor’s team on the cloud.
    Server downtime Affects both front and backend. Downtime for maintenance only affects backend, not additional frontend applications.
    Usability and setup Friendly to inexperienced users. Setup is simple. Requires some technical experience.
    Scalability Difficult to scale past websites. Easy to scale to different platforms for better audience reach.
    Updates Updates need to be scheduled manually and tested for compatibility with already-installed plugins or themes. Updates are automatically done in the cloud by headless CMS vendors without disrupting user workflow.

    15 Best Headless CMS Platforms in 2024

    Please note that because these are not deep-dive reviews, we’ve listed the following platforms alphabetically rather than in order of preference.

    1

    Arc XP

    Arc XP

    Arc XP is a cloud-based headless CMS and SaaS platform that allows users to create rich customer experiences, collaborate on content and use B2C tools for eCommerce. Created by The Washington Post, Arc XP’s users include the likes of Graham Media Group, Infobae and the Golden State Warriors basketball team.

    Arc XP partners with Wizeline and is hosted through Amazon Web Services (AWS), with its code repository on GitHub and Fusion. Arc XP supports GraphQL and RESTful Content APIs and React.js, Python, Go, Java and Node languages.

    Arc XP has several integrations, including Salesforce, Splunk APM and Catchpoint.

    Prospective users can request a demo and talk to Arc XP’s team about custom pricing.

    Arc XP

    Features

    • Multi-channel visual content composer
    • WebSked content management and workflows
    • Pagebuilder, photo and video centers
    • Bandito multivariate content testing

    Pros

    • Provides a great workflow for content creation teams
    • Seamless video and calendar-based content management

    Cons

    • Comes with a slight learning curve
    • Lack of transparent pricing
    2

    Contentful

    Contentful

    Contentful is an API-first headless CMS that promises a 60% increase in conversions and 400% faster loading times. Contentful has attracted a broad range of businesses as clients, including Atlassian, Equinox and Staples.

    Its repository is available on GitHub, and it uses REST, GraphQL, Content Management, Delivery and Preview APIs, and SCIM APIs to help users build their apps.

    Contentful is hosted through AWS and it integrates with a library of platforms, such as Bynder, Commerce.js, Cloudinary, Gatsby Cloud and Google Analytics.

    It also supports server-side languages like C#, .NET, Python, Ruby and PHP.

    Contentful has three pricing plans:

    • Community (free)
    • Team ($300 per month) — allows upgrade to Medium for an additional $350 per month.
    • Premium (custom) — allows upgrade to Medium, Large and bigger Premium spaces for an added fee.
    Contentful

    Features

    • Customizable admin page and interface
    • Open-source libraries
    • Channel-agnostic editing
    • Mobile-friendly optimization

    Pros

    • Simple UI and small learning curve
    • Developers have a learning curriculum and certification exam to help improve project complexities
    • Free version
    • Transparent pricing

    Cons

    • Subscription plan limits content types per space
    • Preview and image editing features are limited
    3

    Directus

    Directus

    Directus is the world’s first open data platform for turning SQL databases into a no-code data collaboration app using REST and GraphQL API.

    It uses a monorepo design for its repository that is located on GitHub and it supports Îles, Nuxt, Eleventy, Gatsby, React and Remix frameworks.

    Directus can be self-hosted through Node.js or cloud-hosted. Companies that use Directus include AT&T, TripAdvisor, Comcast and STIHL.

    It offers the following pricing plans:

    • Standard Cloud ($99 per month)
    • Enterprise Cloud ($599 per month)
    Directus

    Features

    • Custom form editor
    • Image editor
    • Customizable CSS
    • Data flows, export (JSON, CSV, XML) and backups
    • Personalized brand customization

    Pros

    • Intuitive back office
    • Training documentation for new users
    • Transparent pricing

    Cons

    • Some features can be buggy
    4

    dotCMS

    dotCMS

    dotCMS is an open-source headless CMS that uses Java technology to help marketers and developers create and reuse content to build engaging digital experiences. Examples of companies that use dotCMS include BNP Paribas, GreenSky, TELUS and Lennox International.

    dotCMS is also a hybrid CMS, promising to combine the freedom of a headless CMS with a traditional CMS’ functionality. What this means in practice is that dotCMS comes with front-end features such as a drag-and-drop visual editor.

    The CMS uses REST and GraphQL APIs, tested on Postman and run by its command-line interface (CLI), and Scripting APIs. dotCMS is hosted through AWS and uses GitHub as its data repository.

    It also supports Apache Velocity as its native coding language and it integrates with platforms such as HubSpot, Google Analytics, Salesforce and Magento.

    dotCMS’ Open Source edition is free to use, while its Enterprise tier uses a custom pricing model.

    dotCMS

    Features

    • Drag-and-drop WYSIWYG editor
    • Multilingual workflow management
    • Digital asset management
    • Image processing and optimization

    Pros

    • Hybrid CMS
    • Templates are highly customizable
    • Users can create custom content types
    • Free version

    Cons

    • Comes with a steep learning curve
    5

    Ghost

    Ghost

    Ghost is an open-source headless Node.js CMS and non-profit platform built to help independent writers, bloggers and journalists grow their publishing businesses. Some of Ghost’s users include The Atlantic, Bklyner and Stratechery.

    Ghost’s data repository is available on GitHub and hosting is done through its Ghost(Pro) cloud platform as a service (PaaS) environment. Users can also self-host through platforms such as Digital Ocean, Amazon EC2, Google Cloud, Linode, Vultr or Dreamhost.

    Ghost supports RESTful JSON Content API, and SQLite and MySQL databases and uses JavaScript as an API client. 

    Ghost also integrates with many popular platforms, including Zapier, YouTube, Mailchimp, SoundCloud and Twitch. Front-end frameworks can also be built using JAMstack.

    Ghost has four pricing plans based on the number of audience members. The below are starting monthly prices based on an audience of 500. While the final figure will scale as the audience grows, annual discounts are available.

    • Starter ($11 per month)
    • Creator ($31 per month)
    • Team ($63 per month)
    • Business ($249 per month)
    Ghost

    Features

    • Custom theme marketplace
    • Subscription and member management
    • Website and email newsletter editor
    • SEO tools and built-in Google AMPs

    Pros

    • API and page editor works seamlessly
    • Modern UI is easy to use
    • Admin management features are simple
    • Transparent pricing

    Cons

    • Limited third-party support for some features
    • Limited page design customization
    6

    Glide

    Glide CMS Review for 2025

    Glide Publishing Platform is a cutting-edge, cloud-native, headless Content Management System (CMS) specifically designed for the fast-paced worlds of news, media, and sports publishing. Built on the principles of MACH architecture (Microservices, API-first, Cloud-native, and Headless), Glide offers unparalleled scalability, flexibility, and performance. It decouples the front-end and back-end, allowing publishers to manage content seamlessly across multiple platforms, including websites, social media, newsletters, and more.

    Glide is a true SaaS solution, meaning it handles all updates, maintenance, and hosting, freeing publishers from the technical burdens of traditional CMS platforms. It is trusted by major organizations like Arsenal FC, AS Roma, The Sunday Times, and The Daily Mail, which saw a 300% increase in subscribers after switching to Glide.

    The platform excels in handling high-traffic scenarios, such as breaking news or live sports events, with features like collaborative live reporting, multichannel publishing, and AI-powered tools like GAIA for workflow optimization. Glide’s modular design allows for easy integration with external APIs and third-party services, while its multi-tenancy support enables publishers to manage multiple websites from a single instance. With its focus on reducing reliance on plugins and bespoke development, Glide is a future-proof solution for publishers seeking agility, security, and efficiency in their content operations.

    Glide

    Features

    • Collaborative Live Reporting
    • Multichannel Publishing
    • AI-Powered Workflows (GAIA)
    • Custom Content Models
    • Multi-Tenancy Support

    Pros

    • Scalability and Flexibility
    • No Plugin Dependency
    • AI Integration (GAIA)
    • True SaaS Model
    • Exceptional Support

    Cons

    • Preflight Limitations
    • Pricing Transparency
    • Learning Curve
    • Limited Front-End Customization
    7

    Hygraph

    Hygraph

    Hygraph, formerly known as GraphCMS, is a native GraphQL headless CMS that focuses on Content Federation, which uses APIs to merge data from different sources into one content repository without moving the content or creating multiple versions. Companies using Hygraph include Statistics Finland, Telenor and Samsung.

    Hygraph claims to give editors and developers complete independence as a front and backend-agnostic API-first solution.

    Hygraph’s codebase is available on GitHub and it supports React, Vue and Next.js, Gatsby, Nuxt, Apollo, Sapper and Gridsome. It offers a single GraphQL endpoint with full access to Content, Query, Mutation and Asset APIs and SDKs.

    The CMS integrates with Gatsby, Algolia, Vercel, Netlify, Frontastic, Google Cloud Platform, AWS and Cloudinary.

    Users can choose where their content is hosted and Hygraph serves user data from across 190 Edge CDN nodes globally.

    Hygraph has four pricing plans:

    • Community (free)
    • Professional ($399 per project per month), annual discount available
    • Scale ($899 per project per month), annual discount available
    • Enterprise (custom pricing) with a 25% discount on annual subscriptions
    Hygraph

    Features

    • Schema builder
    • Custom roles and permissions
    • Webhooks
    • Scheduled publishing

    Pros

    • Smooth schema designer
    • The API playground is helpful for testing fetch requests
    • Free version
    • Transparent pricing

    Cons

    • User interface can become bogged down when accessing a lot of data
    • Some features (updating schemas, language localization) aren’t optimized
    8

    Kontent.ai

    Kontent

    Kontent.ai is a cloud-based modular SaaS headless CMS that helps marketers to manage content and developers with delivering digital experiences that fit any device. Kontent.ai is used by several companies, including Vogue, the University of Oxford and Cadbury.

    The platform uses GitHub as its repository and Fastly as its CDN support. REST, GraphQL, Management v2 and Custom Elements JavaScript are the APIs it supports. Users can also try REST APIs in Postman.

    It supports JavaScript, .NET, PHP, Java, Ruby and iOS languages and all Kontent.ai services are hosted in Microsoft Azure.

    Kontent.ai has three pricing plans:

    • Developer (free)
    • Scale (custom)
    • Enterprise (custom)
    Kontent.ai

    Features

    • Webhooks
    • Real-time collaboration and planning
    • Web Spotlight content preview
    • Advanced asset management

    Pros

    • Integration to frameworks and web stacks is quick and seamless
    • Developer support is fast and reliable
    • Free version

    Cons

    • Retroactive updates to APIs and content deployment options can cause confusion
    • Learning curve can be challenging
    • Lack of transparent pricing
    9

    Magnolia

    Magnolia

    Magnolia is an enterprise headless CMS that uses tied-in personalization and a modular architecture to make complicated channel management much simpler. Magnolia’s user base includes the likes of The New York Times, CNN and Al Arabiya.

    Magnolia is another provider that offers a hybrid solution, providing non-technical users with a full visual editor.

    Magnolia uses both Apache Jackrabbit and Git as its content repositories and users can retrieve light modules through npm, GitHub and Maven. It also supports Java and REST APIs.

    Magnolia can be self-hosted or on the cloud and it integrates with Salesforce, Netlify, Commercetools and SAP Commerce.

    Magnolia has three pricing tiers:

    • Open-source CMS (free)
    • Self-hosted digital experience platform (DXP) (starts at $3,000 per month)
    • Cloud DXP (custom)
    Magnolia

    Features

    • WYSIWYG and single-page app editing
    • Multi-site management and data analytics
    • Custom workflows
    • A/B/n testing

    Pros

    • Hybrid CMS experience
    • Easy to implement new modules and modify their settings
    • Easy page setup for editors
    • Free version

    Cons

    • UI could use more admin features
    • Steep learning curve for new developers
    10

    Optimizely

    Optimizely

    Optimizely is a digital experience platform (DXP) and cloud hybrid CMS built and hosted on Microsoft Azure that uses .NET frameworks to help users manage, store or distribute content on newly created digital experiences. Optimizely is used by media brands such as Discovery. 

    Its data repository is available on GitHub and it supports 250 SDKs, including those of Java, JavaScript, React, PHP, C# and Ruby. Optimizely uses REST APIs and it supports multiple apps and integrations, including Magento, Instagram, Adobe Creative Cloud, HubSpot and WooCommerce.

    Optimizely requires interested clients to submit a quote request.

    Optimizely

    Features

    • Approval workflows
    • Real-time content management
    • Digital asset management
    • Drag-and-drop visual content editor

    Pros

    • Preview links can be sent to mobile devices to test their responsiveness
    • Audience segmentation and multi-gape testing are easy to implement

    Cons

    • Lacks analytic resources like heatmaps
    • Comes with a steep learning curve
    • Lack of transparent pricing
    11

    Quintype

    Quintype

    Quintype is an AI-powered digital experience platform (DXP) that provides content management solutions for digital publishers. Its products include the Bold headless CMS, the Ahead front-end framework and Metype and Accesstype technologies for audience engagement and content monetization respectively.

    The suite is designed to help users publish content and monetize it without unnecessary technical issues. Quintype’s offerings have attracted the likes of Fortune India, The FreePress Journal and Bloomberg Quint.

    Quintype’s data repository is available on GitHub and it supports frameworks including Malibu, React, Node.js and Bridgekeeper. It adopts the Swagger UI for users to work with REST APIs.

    Quintype integrates with many platforms including AWeber, Alexa, Drip, Google Analytics, Stripe and Instagram.

    Quintype doesn’t reveal its pricing, preferring to give interested parties a demo of the platform and a 14-day free trial.

    Quintype

    Features

    • Live blogging
    • SEO validation and recommendations
    • Customizable workflows
    • Geo-tagging and content categorization

    Pros

    • UI is easy to use and understand
    • Content can be easily converted into other formats
    • Relatively easy learning curve

    Cons

    • Lacks pop-up features to help build email lists
    • Templates offer limited customization
    • Lack of transparent pricing
    12

    Sanity

    Sanity

    Sanity is a flexible headless CMS that helps teams of all sizes with real-time collaboration, live multi-user editing and customized editing environments.

    It uses GitHub as its codebase and Sanity supports frameworks including Tailwind CSS, React, Vue, Eleventy and Jungle.js.

    Sanity also supports JavaScript, PHP, Rust, .NET, Go and Vue APIs and it integrates with Mux, Vimeo, Bynder, Cloudinary, Google Maps, SUSAM and plenty more.

    Sanity is hosted by React, but users can also host it themselves using platforms including Netify or Vercel. Companies that use Sanity include Condé Nast Britain, Loom and Nike.

    Sanity offers four pricing plans to choose from:

    • Free Forever (free)
    • Team ($99 per month)
    • Business ($949 per month)
    • Enterprise (custom)
    Sanity

    Features

    • Custom input components and plugins
    • Segment and navigate content
    • Customizable widgets
    • Custom asset sources

    Pros

    • Schemas and data models are flexible and easy to set up
    • Frameworks are easy to integrate and there’s an overall small learning curve
    • Transparent pricing

    Cons

    • Installing plugins can cause conflicts
    • AI Assist is locked to Enterprise tier
    13

    Strapi

    Strapi

    Strapi is an open-source industry-leading headless CMS that’s fully JavaScript-backed and aims to put web developers first. Strapi counts the likes of Tesco, SONOS and Glean as clients.

    Strapi uses GitHub as its repository and it supports REST, GraphQL, Entity Service and Query Engine APIs, and a full-featured CLI.

    It also integrates with a whole host of frameworks and programming languages such as Vue.js, Angular, React, Next.js, Eleventy and Svelte — and platforms like SendGrid, Algolia, Redis, Sentry and Mailgun.

    Strapi can be self-hosted or hosted on different servers such as 21YunBox, Render, Heroku, AWS, Azure, etc.

    Strapi also has multiple plans to choose from, including:

    • Self-hosted: Community (free), Enterprise (custom)
    • Cloud: Pro ($99 per month), Team ($499 per month), Custom (custom)
    Strapi

    Features

    • Multi-database support — SQLite, MongoDB, MySQL and Postgres
    • Webhooks
    • Customizable API
    • Internationalization for multilingual websites or apps

    Pros

    • Third-party API integrations are straightforward
    • APIs are easy to customize
    • UI is intuitive and clean
    • Free version

    Cons

    • Native API querying can be a slow process
    • Server restarts following changes can be slow
    14

    Superdesk

    Superdesk Review for 2023

    Superdesk functions as a digital workspace, set to automate all the functions of a newsroom. It’s used by various press agencies such as the Australian Associated Press, Belga Press and the Canadian Press and serves up to 80 million users per month.

    Superdesk has a modular, API-centric design. Features can be built, re-used and templatized to fit a publisher’s needs. The modular design enhances workflow productivity and ensures consistency throughout articles and content.

    Superdesk has been built alongside journalists, ensuring the CMS’s design meets news sites’ needs. The CMS allows individual journalists and editors to customize their workspaces and dictionaries and allows them to rapidly update stories to reflect breaking news changes.

    There are three different options when it comes to pricing:

    • Lite (250 euros, ~$270 per month)
    • Pro (2,990 euros, ~$3,240 per month)
    • Enterprise (custom)

    For a closer look at Superdesk’s various features and how they work, check out our deep dive exploration and review of the digital newsroom platform.

    Superdesk

    Features

    • Newsroom management
    • Workflow automation
    • Multi-language support
    • Advanced analytics and reporting
    • Ideal for newsrooms and media organizations

    Pros

    • Provides a detailed, yet easily modifiable view of editorial output
    • Robust text editor with fully realized media tools
    • Easy communication between members using message tools
    • Personal dashboard for organizing tasks and document management

    Cons

    • Somewhat obtuse visual design
    • Text editor missing some features
    15

    Wordpress VIP

    Wordpress VIP

    WordPress VIP (WP VIP) is an agile decoupled CMS that allows users to opt for a single stack, headless or hybrid approach when creating content and digital experiences.

    WP VIP user base includes major publishers such as The New York Post, USA TODAY Sports Media and Al Jazeera.

    WP VIP is hosted through Automattic and its codebase is linked to GitHub. It supports Node.js hosting and Redis databases and it uses REST, GraphQL, Next.js, Cache, Gatsby and Frontity APIs. 

    It also integrates with platforms such as Salesforce, D20 and WooCommerce, and WebSocket connections.

    While WordPress VIP plans start from around $25,000 per year, the final price will depend on various factors, such as a business’ monthly traffic, application and support needs.

    Wordpress VIP

    Features

    • Content analytics and data insights
    • eCommerce store management
    • Gutenberg content creation tools
    • Centralized content hub and performance optimization

    Pros

    • Fast and reliable customer support structure
    • Platform has a 99.99% uptime rate

    Cons

    • It’s not cost effective for small-scale companies
    • Steep learning curve for non-tech users

    What Are the Benefits of a Headless CMS?

    A headless CMS offers the following benefits:

    • A high level of flexibility: Content creators and developers can use different frontend systems that they’re comfortable with.
    • Promotes an agile work methodology: Content creation and page management can happen simultaneously between developers and creators, saving time.
    • Maximize content value:  Content formats such as digital assets (photos, videos, audio files, etc.), can be sent across multiple digital marketing channels.
    • Cloud-based: Content is backed up to the cloud, making it more secure and scalable to digital channels. Content is also usually provided through a content delivery network (CDN) for better performance, increased reliability and higher security against DDoS attacks.

    What Are the Drawbacks of Headless CMS?

    Despite its many benefits, a headless CMS does have a few drawbacks too:

    • Lack of built-in functionality: With a headless CMS, publishers need to create their own frontend to display content or use a third-party front-end solution.
    • Higher infrastructure and development costs: A headless CMS requires an additional layer of infrastructure to serve content, which can lead to high infrastructure costs. As it also requires building a custom front end, developers need to spend more time building and testing the front end, which can add to the overall project development cost over and above the infrastructure cost.
    • Technical expertise: A headless CMS requires technical expertise to set up and manage the infrastructure, API integration and development of front-end applications. This can be challenging for smaller teams or those without the necessary technical knowledge.

    How to Choose the Best Headless CMS

    While selecting the right headless CMS is pivotal for seamless content management, it involves understanding some of the key criteria that will affect such decisions. Let’s go through some of them below.

    • Security: Look for a CMS with robust security features such as encryption, firewalls, and intrusion detection systems. Make sure the CMS has proof of security. This includes GDPR compliance, SSL, SSO, ISO and HTTPS certification.
    • Roles and permissions: Author roles and admin permissions should be available to determine how content creation, editing and publications are managed. CMS should also allow you to customize these roles and permissions to fit your specific needs
    • Editing, previews and workflows: There should be compelling editing features without needing to rely on Google Docs. This includes tagging, media format support, commenting and search features to help editors find content that can be reused, or to view previous content versions. Editors should also have access to data fields to allow omnichannel modeling of the content and there should be APIs available to view unpublished content in multiple environments. Users should also be able to integrate third-party systems via webhooks or APIs.
    • APIs: There should be a clear indication of which APIs are used, and how they can support one’s business, such as Graph QL APIs that can help developers retrieve content on a deeper level or boost development performance or REST APIs that help with content automation and security.
    • Pricing: Consider the CMS’ pricing and if the features included can meet the needs of the business involved. Look at how much content can be created each month, the number of admin users per subscription and the number of API requests. External developer costs should also be taken into account.
    • Support: Consider how accessible the CMS vendor’s support team is should problems arise. This includes their responsiveness if they operate in the same timezone and if external developer resources are available to help solve problems (YouTube videos, community hubs, starter templates and blog posts).
    • SDKs: There should be a clear indication of which SDKs are available, either from the vendor or third-party initiatives. Also look at how tailored these SDKs are to the business and developer’s needs in terms of the technology that will be used, language and platform.
    • CDN: The CMS must have a CDN that will reduce load time and improve the performance of the entity’s website. Look at its limitations towards large amounts of traffic, data caching (also for media files), security and network latency.
    • Documentation: Documentation towards factors such as APIs, integrations and customizations should be comprehensive and easy to understand, up to date and provide examples with code snippets.
    • Infrastructure: Consider how the CMS operates regarding hosting capabilities (through AWS or Azure, for example), which technologies (like .NET or Node.js) and programming languages are used and which operating systems the CMS supports. Also consider how reliable the CMS is, if it uses a proprietary model (built and managed by a single company), a SaaS model or if it’s open-source, and how high the possibility of downtime is.

    Free Headless CMS

    Half of the headless CMSs we covered above offer a free version — Contentful, dotCMS, Hygraph, Kontent.ai, Magnolia, Sanity and Strapi.

    Free versions are an attractive option for many businesses worried about budgets, allowing them to experiment for a prolonged period without a financial commitment. At the same time, however, we’d caution against over-emphasizing the importance of a free version when reaching a long-term strategic decision.

    Even the best free headless CMS will miss several advanced features, customization capabilities and robust support within paid versions. This is sure to weigh on scalability and performance over time.

    Balancing the budgetary advantages with potential limitations is crucial when considering a free headless CMS.

    Final Thoughts

    When it comes to choosing between a headless or traditional CMS, it ultimately depends on the publisher’s need to scale their business.

    Those who only need to publish to a single channel may be better off with a traditional CMS, while outlets with omnichannel ambitions should consider the headless CMS route. When choosing any digital publishing platform, it’s imperative that long-term objectives are weighed against potential migration challenges.

    A headless CMS platform offers a broader reach and better-personalized user experience but at the cost of additional developer expenses and potentially the need for more tech experience.

    However, if these constraints aren’t prohibitive, we’d recommend considering one of the above options. Remember to be patient — transitioning to a headless CMS takes time, but the wait and work are worth the reward.

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