The 11 Best Subscription Management Software in 2023

August 20, 2022

Pasko Vrbat

Fact checked by Vahe Arabian

Vahe Arabian

Founder and Editor in Chief of State of Digital Publishing. My vision is to provide digital publishing and media professionals a platform to collaborate and promote their efforts, my passion is to uncover talent and… Read more

Edited by Andrew Kemp

Andrew Kemp

Andrew joined the State of Digital Publishing team in 2021, bringing with him more than a decade and a half of editorial experience in B2B publishing. His career has spanned the technology, natural resources, financ…Read more

Table Tool Summary

Chargify

Chargebee

ProfitWell

Zoho Subscriptions

Zuora

Stripe

2Checkout (Verifone)

Recurly

MPP Global

Subscription Flow

Zephr

The subscription economy is booming. The average US consumer spends $237 every month subscribing to at least 12 paid media services (PDF download).

Although this figure is high, 74% of adults still expect to subscribe to even more services in the future. As a result, subscription-based businesses have grown nearly five times faster than the S&P 500 over the last decade.

And yet, challenges remain for digital publishers.

A Deloitte survey found that the churn rate for subscription based video streaming services in the US was well over 37%. A Mckinsey report discovered that more than 71% of all customers in the US expect personalized interactions from companies — a major challenge for digital publishers, which often don’t have the data analysis and propensity modeling capabilities needed to process large amounts of customer data and deliver real-time personalization.

Tracking, managing and reporting revenue have traditionally challenged many subscription-based businesses.

The good news is that using subscription management software can help businesses, especially digital publishers, overcome these challenges.

In this article we’ll review some of the best subscription management software available to businesses today.

What Is Subscription Management Software?

Subscription management software is used to automate the routine aspects of managing a subscription.

It not only manages and executes a broad range of subscription-related tasks with the goal of streamlining recurring revenue streams but also seeks to improve customer relationships.

Key features of subscription management software typically include:

Managing recurring billing
Entering, updating and processing customer data
Renewing and upgrading subscriptions
Following up on subscription cancellations
Issuing refunds as and when needed
Upselling and cross selling
Communication of new products.

Why Is Subscription Management Software Important for Publishers?

Given the changing needs that vary from one customer to another, it’s next to impossible to manage a large base of subscriptions without the automation that subscription management software affords.

Nearly 80% of publishers polled in a 2022 study by the Reuters Institute for the Study of Journalism reported that subscription-based models would be among their top-revenue priorities.

These findings are in line with the 2019 projection of the New York Times’ CEO, Meredith Kopit Levien, that more than 100 million people would be willing to pay to read news online over the next 10 years.

Greater subscription volumes also bring their own challenges, however, including:

Converting existing viewers to paying subscribers
Managing and reducing subscriber churn
Tracking and managing revenue
Leveraging subscription data to improve sales
Meeting accounting and reporting requirements

This is exactly where subscription management software can help.

A subscription management platform enables recurring billing and the other repetitive tasks to be conducted without the need for a customer to perform these tasks.

Freed of the obligation of performing online admin and other similar tasks, customers have more time to simply enjoy the products they’ve subscribed to.

Over time, this can foster loyalty as customers become used to — and dependent on — the benefits of their subscription, eventually becoming reluctant to switch to a competitor’s offering.

In a recent survey of the subscription economy, for example, 64% of respondents (PDF download) claimed that they felt more connected to companies with which they had a subscription than with companies they bought products on a one-off basis from.

How Does Subscription Management Software Work?

Subscription management software works by automating some tasks conducted between a business and its customers.

The software operates by keeping a continuous “finger on the pulse” of the relevant interaction and responding accordingly. It achieves this through a number of key principles, which include:

Pricing agility
Change tracking
Self-service
Inter-platform integration
Data security
Dunning management.

The publishing industry provides many examples of how these different principles work with one another in subscription management software.

A sports publisher, for instance, may wish to attract new readers by offering a 15% discount on its annual print subscriptions. As the number of new readers steadily grows, the magazine’s editors notice that a rival publication is also targeting new readers with a 15% discount on its annual print subscription.

Keen to avoid competition solely on retail price, the publisher’s management decides to maintain their magazine’s current subscription discount but, unlike their competitor, provides customers with the option of paying either in quarterly installments, annually or biennially.

This pricing information is listed on the magazine’s website, where prospective subscribers can sign up using the magazine’s subscription management software.

As the months progress, the credit cards of some new readers expire. This is where dunning management — an automated payment recovery mechanism that’s triggered when there’s a payment failure — is executed by the software. The subscription platform sends emails or text messages — depending on the customer’s contact preferences, which are recorded in the software, informing them of the payment failure.

Each email or text message invites the customer to log in to the self-service portal in the subscription management software so that they can update their credit card information.

Apart from tracking subscriptions, subscription management software can also integrate itself with other commonly used platforms. If, for example, the sports publisher uses Salesforce’s Customer 360 suite of CRM tools, the magazine’s subscription management software will be able to export customer data to the marketing team through the Customer 360 suite.

Such seamless integration between platforms is crucial to ensuring that different parts of a subscription business work efficiently together. This, in turn, enables a business to speak with its customers in a clear, simple and unified voice.

The 11 Best Subscription Management Software in 2022

So what’s the best subscription management software on the market? Here’s a snapshot of the 11 best subscription management platforms.

Chargify

Source: Chargify

Chargify calls on subscription-based businesses to discover the subscription management software they won’t outgrow.

Designed to serve the needs of B2B SaaS companies, the platform offers a host of functions that cater for all stages of the subscription lifecycle. From sign-up forms and other templates that serve customized subscription management to sophisticated analytics tools, Chargify has got the whole subscription journey covered.

Chargify features
Chargify allows businesses to experiment with different recurring billing scenarios. Its fixed-price and other pricing models afford flexibility to both businesses and customers, allowing both parties to find a subscription billing model that’s just right for them.
Managing customer subscriptions is as much an art as it is a science, and Chargify recognizes this. Self-service portals where customers can update their credit card details and other info, as well as automated welcome, trial ending and renewal notices are just some of the features that ease the job of managing subscriptions.
Business Intelligence, Chargify’s suite of customizable analytics tools, allows businesses to get a close-up, up-to-date view on how their subscriptions are performing.
Whether businesses need to integrate their subscription services data with platforms such as Salesforce or with others such as Slack or MailChimp, Chargify has inter-platform integrations covered.
Support includes webinars and tutorials on Chargify’s various functions.

Chargify has three main plans — Essential, Growth and Scale plans.

The Essential plan offers flexible billing options in various currencies, analytics and customizable email templates, as well as two-way integrations with the Xero and QuickBooks platforms. Prices start at $599 per month (paid annually).

The Growth plan offers all of the Essential plan’s features, plus other benefits with a more financial focus: investor-grade subscription reporting, summary visualizations and deferred revenue waterfalls, to name a few. Prices are determined by contacting a Chargify representative.

The Scale plan includes all of the Growth plan’s features, additional features such as multisite functionality and integrations with the Salesforce, HubSpot and NetSuite platforms. A dedicated account manager is also included. Again, prices are determined by contacting Chargify.

Various add-ons, from specific CRM integrations to milestone-based billing and revenue, can also be included with these plans.

Chargebee

Source: Chargebee

Chargebee offers a range of subscription management functions, which are suited for SaaS, PaaS and other subscription businesses.

Scaling is Chargebee’s forte, and it achieves this through a number of revenue-tapping and automation functions, as well as by synchronizing a business’s accounting and other financial tools. Another arrow in Chargebee’s quiver is keeping a finger on the pulse of customer churn rates.

Chargebee features
From flat pricing to stairstep pricing and everything in-between, Chargebee’s subscription management allows businesses to try a panoply of pricing models — a key step in not only maximizing recurring revenue but also in uncovering untapped revenue.
To avoid rounding errors that often occur with usage-based and volume-based subscriptions, Chargebee’s billing system automatically caters for up to 20 decimal places, making reconciliation errors a thing of the past.
Recurring billing software has never been easier to use thanks to Chargebee’s ability to accept recurring payments in over 100 currencies from multiple payment gateways.
Businesses can nip customer churn in the bud by affording customers the option of suspending or extending their subscriptions. Chargebee can also help proactively address other issues that often portend customer churn, such as card expiries or problems customers may be having with a preferred payment gateway.
For businesses operating internationally, revenue recognition is particularly important, given the changes in taxation laws from one jurisdiction to another. With Chargebee’s RevRec tool, revenue recognition has never been simpler to manage.

Pricing

Chargebee offers four plans on an annual or monthly basis — Launch, Rise, Scale and Enterprise plans.

The Launch plan, aimed at early-stage start-ups with a maximum of three users offers support for up to six pricing models and dunning management, among other features. If a business’s revenue is below $100,000, it will not be charged. Once its revenue hits the $100,000 mark, it will pay US$99 per month, including a 0.5% fee if its monthly revenue exceeds US$25,000.

The Rise plan, aimed at agile start-ups with a maximum of 10 users, offers the benefits of the Launch plan plus features such as customer portals, advanced analytics and CRM integration. Subscribers pay either $249 or $299 per month, depending on whether their plan is an annual or a monthly one.

The Scale plan, aimed at fast-growth businesses with a maximum of 25 users, offers the Rise plan’s features along with benefits such as multiple payment methods, multiple tax profiles and priority phone support. Subscribers pay either $549 or $599 per month, depending on whether their plan is an annual or a monthly one.

The Enterprise plan, aimed at large businesses that wish to diversify their revenue streams, offers everything in the Scale plan along with features such as chargeback automation and a dedicated customer success manager (CSM). Subscribers need to contact Chargebee to determine a precise annual or monthly fee.

ProfitWell

Source: ProfitWell

ProfitWell is subscription management software that offers solutions to B2B and B2C clients. Compared to other platforms, it offers fewer tools for specific areas of subscription management; but what it lacks in numbers, it makes up for in the quality of its product offering. The fact that this vendor employs ‘subscription economists’ indicates how seriously it regards the business of subscription.

ProfitWell features
ProfitWell’s Metrics tool helps businesses make sense of their subscription successes and failures by breaking down data according to categories such as location, usage and gender, as well as 107 other categories. It can also be seamlessly integrated with a host of other platforms, including other subscription management platforms.
The Retain tool is specifically designed for minimizing — and in some cases, even reversing — customer churn. From the granular analysis of failed payments to personalized messages for customers in over 25 languages (and counting!), this tool has just about every churn scenario covered.
The Price Intelligently tool takes the mystery out of selecting the right subscription pricing model. Product feature and plan differentiation, price localization and competitor analysis are just some of the factors inherent in this tool’s reasoning.
For businesses with revenue recognition challenges, the Recognized tool delivers a level of precision unmatched by some other platforms.

Pricing

ProfitWell’s Metrics tool is free — customers just have to open a ProfitWell account to use it.

As for the Retain tool, monthly fees vary, depending on the revenue that’s recovered through its use, while monthly fees for Recognized start at $1,000 and those for Price Intelligently start at $15,000.

Zoho Subscriptions

Source: Zoho Subscriptions

Zoho Subscriptions provides many of the generic features of subscription management software, such as automated subscription billing, self-service portals and tax management functions. At the same time, it also offers customizable billing options for SaaS businesses.

Zoho Subscriptions features
The Zoho platform allows businesses to offer their customers the option of pausing their subscription instead of canceling it — an effective weapon against customer churn.
Upgrading or downgrading a customer’s subscription needn’t be a headache. The Zoho platform calculates prorated usage as part of its credit card payment processing.
Zoho’s subscription philosophy doesn’t just encourage businesses to automate recurring payments. From invoices to payment pages to portals, its software is also about branding; customizing such documents and functions so that they embody a business’s profile and culture.
Zoho’s platform integrates seamlessly with a variety of other platforms — from other subscription billing software such as Stripe to Slack, PayPal and a host of other platforms.

Pricing

Zoho Subscriptions offers five plans on an annual or monthly basis: the Free, Basic, Standard, Professional and Enterprise plans.

The Free plan offers a maximum of 20 subscriptions for one user and includes hosted payment pages, subscription metrics and 24/5 email support.

The Basic plan is aimed at businesses with a maximum of 500 customers and three users. Features include the Free plan’s benefits, plus multiple payment gateways. Subscribers pay either $49 or $59 per month, depending on whether their plan is an annual or a monthly one.

The Standard plan targets businesses with a maximum of 2,000 customers and five users. Features include the Basic plan’s features plus domain branding and custom buttons. Subscribers pay either $99 or $119 per month, depending on whether their plan is an annual or a monthly one.

The Professional plan targets businesses with a maximum of 5,000 customers and 10 users. Features include the Standard plan’s functions, plus custom schedulers, integration with the Twilio platform and 24/5 live chat support. Subscribers pay either $249 or $299 per month, depending on whether their plan is an annual or a monthly one.

The Enterprise plan is aimed at businesses with over 5,000 customers. Features include multiple users and support at every step of the subscription life cycle. Subscribers need to contact Zoho Subscriptions to determine a precise annual or monthly fee.

Zuora

Source: Zuora

Zuora coined the term ‘subscription economy’ and is one of the leading platforms on the market. It includes solutions specifically tailored for the manufacturing and IoT, software, high tech and media industries.

Zuora features
The Zuora Revenue tool is a one-stop shop for revenue management. Apart from automating revenue recognition, it also integrates with various platforms such as Stripe, Price Intelligently and Apple Pay.
The Zuora Collect tool has been designed with revenue optimization in mind. It achieves this by applying AI to the recovery of failed payments and to dunning management that maximizes customer retention rates.
Zuora CPQ is indispensable to any business that wishes to simplify and speed up its subscription payments. Whether customers wish to sign up for a subscription or to renew or upgrade one, this tool’s in-built metrics enable businesses to measure the financial impact of different subscription changes.
Along with its subscription management software, Zuora also offers its customers ebooks and whitepapers, webinars, industry reports and other valuable support material on the subscription economy.

Pricing

No specific product plans are available on Zuora’s website. Instead, prospective customers are encouraged to either call the company or submit a ‘Request a call’ form.

Stripe

Source: Stripe

Stripe is already an established subscription management solution in businesses large and small. From providing customized invoices and mobile payment apps to integrating with other platforms, Stripe has taken care of all the key areas.

Stripe features
Whatever the nature of a business’s subscription service, its customers will need a comprehensive payment process. Stripe offers such a process through its Stripe Billing tool, which accommodates various pricing models, as well as free and paid trials, prorations and add-ons, among other options.
Compromised data and fraud can be fatal to a subscription business. Stripe acknowledges this and developed its Stripe Identity tool in response. The tool verifies subscribers’ identities using ID documents from over 33 countries.
The Stripe Sigma tool generates customized reports, affording businesses an insight on how successful their subscription services are. Reports can be automatically generated on a daily, weekly or monthly basis.

Pricing

Stripe offers a range of pricing options.

Its Integrated option offers customers access to its basic suite of tools, including updates to those tools. Prices depend on whether customers are from the European Economic Area or elsewhere.

Customers can also opt for a customized package, which is aimed at businesses that have many payments or whose payments are of a high value. Customers need to contact Stripe to determine the precise fee for their package.

Finally, customers can also choose to use plans based on the use of individual tools, such as Stripe Sigma or Stripe Billing.

2Checkout (Verifone)

Source: 2Checkout

Marketed as a comprehensive subscription management software, 2Checkout offers businesses a number of features and tools that they can add or remove as their needs change. Clients range from Fortune 500 companies to startups.

2Checkout (Verifone) features
With the 2Subscribe package, businesses can manage subscriptions from their first quote for a customer to the customer’s last purchase.
Advanced analytics afford insight on recurring revenue on a monthly or annual basis.
2Checkout also offers tailored subscription solutions for B2B, physical goods and other sectors.

Pricing

2Checkout offers three plans: the 2Sell, 2Subscribe and 2Monetize plans.

The 2Sell plan features recurring billing functions and rapid integration with over 120 shopping carts. Customers are charged a 3.5% fee per successful sale.

The 2Subscribe plan offers all of the 2Sell plan’s benefits plus specific functions for renewals and upgrades, as well as advanced analytics, among other features. Customers are charged 4.5% per successful sale.

The 2Monetize plan offers the 2Sell plan’s benefits along with features that include global tax and regulatory compliance and access to over 45 payment methods. Customers are charged 6.0% per successful sale.

Recurly

Source: Recurly

Businesses ranging from SMEs to global corporations have used Recurly, and it’s easy to see why. The subscription management software is a convenient one-stop-shop for handling all the ins and outs of subscription payments.

Recurly features
Businesses can choose from a variety of pricing models, as well as different gift cards, coupons and other promotional tools, depending on their subscription strategy.
Recurly’s billing software integrates seamlessly with various accounting, tax and fraud prevention software, as well as major CRM and payment platforms.
From the big picture to granular detail, Recurly’s sophisticated analytics allow businesses to make data-driven decisions.

Pricing

Recurly offers three plans — Core, Professional and Elite.

Aimed at businesses with an annual subscription revenue of up to $1 million, the Core plan includes quantity and usage-based pricing, as well as integrations with Zendesk and MailChimp. Subscribers pay either $199 or $249 per month, depending on whether their plan is an annual or a monthly one.

The Professional plan targets businesses whose annual subscription revenue ranges from $1 million to $25 million. It features multiple gateways and payment methods, as well as advanced analytics. Customers need to contact Recurly to determine the plan’s exact fee.

The Elite plan targets businesses whose annual subscription revenue exceeds $25 million. It offers most of the Professional plan’s features, along with the management of a business’s tax for an additional fee. Again, customers need to determine the exact fee for this plan with Recurly.

MPP Global

Source: MPP Global

MPP Global is a subscription and billing solutions provider to blue chip enterprises in the media and entertainment sector.

They claim an enviable client list that includes media giants such as The Times, Daily Mail and Comcast, among others. Their flagship service, eSuite, helps digital publishers with customer acquisition, customer retention, business model optimization and content monetization.

MPP Global
Focused on the media and publishing niche
PCI-DSS Level 1 compliant providing the highest level of security for customer data
Support material includes not just training videos but also online courses, developer documentation and access to API libraries
Open APIs provide easy integration with client CMS or data warehouse
Cloud capable, allowing small and medium-sized businesses to compete on an even keel large enterprises.

Pricing

Prospective customers can request a call back to discuss pricing.

Subscription Flow

Source: Subscription Flow

Subscription Flow is an end-to-end subscription management solutions provider that caters to a wide variety of businesses in multiple niches. What sets it apart from other software in the market is its capability to go the extra mile and take care of the small details that enhance the experience of both the customer and the business which deploys it.

For instance, it enables businesses to offer a gamut of dynamic customer-centric features such as freemiums, coupons, gift subscriptions, rewards etc. that can improve both customer acquisition and customer retention metrics.

For businesses it provides not just end-to-end subscription lifecycle management, but also add-ons such as sales tax management that result in increased operational efficiencies in day-to-day business processes.

Subscription Flow features
Built-in CRM
Provides integration with tax management tools such as Avalara to help businesses stay tax compliant irrespective of the geography they choose to expand in
Partnership with all major payment gateways including Paypal and Stripe
Enables gift subscriptions for customers to give to their friends and families. This not only increases the subscriber base of the business, but also enhances existing customer loyalty
Enables businesses to provide billing models to their subscribers based on their needs including flat fee billing, pay-per-use billing, recurring billing, hybrid billing and more.

Subscription Flow has four pricing plans — Startup, Rise, Scale and Enterprise.

The Startup plan is targeted at teams of three members or less with an annual revenue of $100,000. It is priced at $79 per month billed annually.

The Rise plan is meant for businesses that are seeking to expand beyond the early stages.It is best suited for businesses that have 10 users or less and are generating around $1 million in annual revenue. It is priced at $149 per month billed annually.

The Scale plan is for firms chasing aggressive growth to join the mainstream of the publishing industry. It is best suited for businesses with up to 25 users and revenues of around $3 million a year. It costs $349 per month billed annually.

Finally, the Enterprise plan is meant for businesses with more than $3 million in annual revenue. Pricing is based on user requirements and prospective clients should contact the Subscription Flow sales team to get a quote.

Zephr

Source: Zephr

Zephr is a subscription management software with a single-minded focus on personalizing the customer experience to drive customer satisfaction, and by extension, subscription revenue for the publisher.

It claims this strategy has resulted in over 150% increase in conversion rates for its clients. Although a relatively new entrant, it has already bagged an impressive customer list that includes The New York Post and NewsCorp Australia.

Zephr features
Zephr is a no-code tool allowing even non-technical members of a team to create personalized customer journeys
Its dynamic rules builder allows campaigns to be tested and optimized without disrupting existing workflow
Seamless integration with the customer’s tech stack using HTML, JSON or SDK, obviating the need for complex integrations
Rich analytics tool leverages data to enable personalized campaigns for each user.

Pricing

Customers can request a demo to discuss pricing based on their needs.

Final Thoughts

We’ve presented a snapshot of some of the best subscription management software on the market in this article.

Core functionalities such as automated billing and flexible payment options are common to all. Where each one differs is in offering specialized features tailored to specific business needs, such as the ability for customers to log in without a password

Finding the best software then becomes a matter of finding the right fit between its specialized capabilities and a business’s specific needs. This can take a bit of researching to hit that sweet spot.

But when publishers finally do find the right subscription management tools, they’re better positioned to supercharge its monetization flows.